RecruitmentIQ — AI-Powered Staffing & Recruitment OS
Staffing agencies lose hours manually screening CVs, coordinating outreach on scattered channels, and calculating contingency commissions. RecruitmentIQ unites resume ingestion, AI-powered JD gap analysis, WhatsApp/Email outreach, client accounts, placement tracking, and invoice calculations in a single automated system.
The Challenge
Traditional staffing agencies run operations across disconnected tools (Excel, email threads, WhatsApp, PDF folders, and independent billing software), creating substantial overhead and placement leakage.
- Recruiters spending hours reading and manually indexing resumes
- Manual comparison of candidate qualifications against job descriptions
- Uncoordinated candidate outreach across LinkedIn, email, and WhatsApp
- Unused or forgotten feedback during candidate interview loops
- Manual and error-prone billing calculations for placements
- No automated tracking for candidate activity or communication history
Our Solution
RecruitmentIQ automates the recruitment pipeline end-to-end—parsing multi-format resumes via Groq AI, conducting precision gap analysis, coordinating omnichannel outreach with response tokens, and automating placements invoicing.
- AI resume parsing (PDF, DOCX) extracting profiles into structured JSON
- Multi-dimensional match scoring (skills, experience, and education)
- Cryptographically secure candidate responder page for fast status sync
- Trigger-action automation engine for recruiter alerts and SLA compliance
- Client fee contract mappings and automated placement invoice generation
Key Features & Capabilities
What we designed, built, and shipped.
AI Resume Ingestion
Upload PDF/DOCX files to extract rich schemas (skills, work history, education) using Groq Llama-3.3.
JD Gap Analysis
Compares resumes against JDs to compute percentage matches, strengths, and missing skills.
Omnichannel Outreach
Send automated invites via Email, WhatsApp, and LinkedIn with a public response tracking page.
Interactive Kanban
Visual drag-and-drop workflow tracking candidate progress across 7 pipeline stages.
Role-Tailored Questions
AI-generated technical, behavioral, and situational questions targeted to candidate gaps.
Placements & Billing
Client fee agreement support with automated invoicing based on placement salary.
Rules Engine
Event-driven workflow rules (e.g. no activity alerts) to maintain team SLAs.
KPI Analytics & Reports
Time-to-fill, recruiter metrics, pipeline funnel, and revenue tracking dashboards.
Real-World Scenarios
Technology Stack
Transform Your Staffing Operations with AI
Stop losing hours to manual screening and disconnected outreach. We can deploy a tailored recruiting CRM with precision gap analysis, automated outreach, and automated billing.